https://www.philippinepharmacists.org
Online Services Data Privacy Policy & Terms and Conditions

Effective date: June 2012

In compliance to Republic Act 10173 – Data Privacy Act of 2012

https://www.philippinepharmacists.org - ("us", "we", or "our") operates the “PIDS (PPhA Integrated Database System) online services,” website and its subdomain (the "Service").

This page informs YOU, as THE USER, of our online services, of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. This Privacy Policy is for “https://www.philippinepharmacists.org” online services, website and its subdomain.

We use your data to provide, improve, our online Service. By using the Service, you AGREE to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from “https://www.philippinepharmacists.org”

  1. Why Collection of Data for Online Services is necessary;

    In today's digital age, providing online services requires the collection of certain user data. This data collection is essential for various reasons, ensuring that we can deliver effective, personalized, and secure services to our users.

    • a. Personalized User Experience
      • Customization: Collecting data allows us to understand user preferences and behavior, enabling us to tailor content, recommendations, and services to individual needs.
      • User Profiles: By creating user profiles based on collected data, we can offer more relevant and engaging experiences.
    • b. Service Functionality
      • Account Creation and Management: Basic data such as email addresses, names, and passwords are necessary to create and manage user accounts.
      • Service Provision: Data is required to facilitate various features and functionalities of our services, such as search results, communication tools, and content delivery.
    • c. Security and Fraud Prevention
      • Authentication: Collecting data helps verify user identities and prevent unauthorized access to accounts and services.
      • Fraud Detection: Monitoring data patterns can help detect and prevent fraudulent activities, ensuring the security of our users.
    • d. Improvement and Development
      • Performance Monitoring: Data collection allows us to monitor the performance of our services, identify issues, and make necessary improvements.
      • Feedback and Analytics: User data provides insights into how our services are used, helping us understand areas for enhancement and develop new features.
    • e. Legal and Regulatory Compliance
      • Record Keeping: Certain data collection is mandated by law to ensure compliance with legal and regulatory requirements.
      • Data Protection Laws: Collecting and managing user data responsibly ensures we adhere to data protection laws, such as GDPR and CCPA.
    • f. Marketing and Communication
      • Targeted Advertising: Data collection allows us to deliver targeted advertisements that are relevant to users, improving the effectiveness of our marketing efforts.
      • User Engagement: Understanding user preferences and behavior enables us to communicate more effectively and engage with our users through personalized messages and offers.

  2. DATA PRIVACY STATEMENT

    https://www.philippinepharmacists.org is committed to protecting your privacy as our client, and even as a visitor to this website. https://www.philippinepharmacists.org consists of several online services and its subsidiaries, https://www.philippinepharmacists.org is committed to comply with the Data Privacy Act of 2012 or "DPA", its Implementing Rules and Regulations, relevant issuances of the National Privacy Commission (“NPC”), and other applicable privacy laws to uphold your right to privacy and protect the personal data that you entrusted to us.

    How we collect information; we may manually and/or automatically collect your personal data every time you:

    1. Visit the website of the relevant member of https://www.philippinepharmacists.org - We may use web analytic tools, including those of third parties, that use cookies to collect anonymous information and data generated from your activities when you visit the website (e.g. perform searches, access internal links);
    2. Visit a third party website and click on external links of https://www.philippinepharmacists.org;
    3. Visit any office, building, premises, and/or use the facilities of https://www.philippinepharmacists.org;
    4. Enter into a transaction with https://www.philippinepharmacists.org;
    5. Submit your registrations forms, membership forms and online forms of https://www.philippinepharmacists.org; or
    6. File complaints, inquiries, or requests

  3. What we may collect from you:

    1. Your name and other particulars such as, but not limited to;
      • First and Last name
      • Email Address
      • Job Title or Designation
      • Affiliation or Company
      • Profession
      • Country
      • Marital Status
      • License Numbers & Expirations Dates
      • Contact number
      • Address, Region, Province, Postal code, City
      • Cookies and Usage Data
      • Digital Photographs for membership IDs
    2. Details and screenshots of your government or other IDs, transaction slips and other digital photos and/or submitted in the course of your transactions with https://www.philippinepharmacists.org;
    3. Financial information transactions slips you transmit to https://www.philippinepharmacists.org for event/membership dues verification;
    4. Images and audio recordings captured by our cameras during activities/conventions;
    5. Voice/Webcam recordings during webinar activities.
    6. Non-personal information provided by the electronic device you are using such as the IP address, operating system, browser type and version, and other machine-related identifiers; and

  4. DATA PRIVACY POLICY - How we may use your information

    Your personal data may be used, stored, processed, shared and disclosed by https://www.philippinepharmacists.org , as well as third parties (as may be allowed by law) for the following relevant and necessary purposes:

    1. Legal. To comply with relevant and applicable laws in the Philippines and those of other jurisdictions, such as but not limited to Republic Act No. 10173 or the Data Privacy Act of 2012
    2. Transactions. To be able to provide and complete the services, activities, and transactions which you request, or allow relative to payment transfers and other products and services that you have availed and are maintaining with any of the https://www.philippinepharmacists.org online services.
    3. Policies and obligations. To comply with the https://www.philippinepharmacists.org internal policies and its reporting obligations to governmental authorities under applicable laws.
    4. Research and Profiling. To conduct studies, research, automatic and manual profile analysis, behavioral modeling your event registration behavior & metrics from your personal data, to be able to develop and improve the efficiency and reliability of our online services.
    5. Event Promotions. To inform and send you direct communications via call, SMS, email, through authorized third parties based on the campaigns designed https://www.philippinepharmacists.org
    6. Marketing. To promote relevant and more personalized communications about upcoming events and services that https://www.philippinepharmacists.org might be engaged in.
    7. Use of Cookies. To analyze non-identifiable web traffic data that includes your IP address, links, pages, sites or platforms that you have accessed, visited or clicked; the date and time of your visit, your geolocation, and your IOS and web browser type/s.
    8. As necessitated by third parties or members of https://www.philippinepharmacists.org:
      1. To provide support in delivering our services and products to you;
      2. To comply with existing laws, rules, and legal processes;
      3. To implement policies and terms of use, or such other applicable policies with respect to online services that we provide;
      4. To address fraud, illegal activities, security or technical issues;
      5. To protect rights, interests, property or security, of clients and third parties;
    9. Company Exhibitors and Event Sponsors. We may share your information, such as your and and email with company partners, but not limited to company exhibitors of events, event sponsors, for post analytics reporting.

  5. Your Data Privacy Rights

    Subject to the requirements, conditions and exemptions under the applicable law and Data Privacy Laws, and payment of reasonable fees, you are entitled to the following rights:

    1. To know and access your personal data, including:
      1. The sources from which they were obtained;
      2. The manner by which such data were processed;
      3. The reasons for the disclosure of your personal data to recipients, including the names and addresses of recipients thereof;
      4. The information on automated processes where the data will or likely to be made as the sole basis for any decision significantly affecting or will affect you;
      5. The date when your personal data was last accessed and modified.
    2. To dispute any inaccuracy or error in your personal data and require https://www.philippinepharmacists.org to correct or update the same.
    3. To obtain a copy of your personal data in an electronic or structured format for personal reference/use.
    4. To (i) suspend, withdraw from, or opt-out of certain activities such as but not limited to profiling, marketing, event promotions, or (ii) order the blocking, removal, or destruction of your personal data from https://www.philippinepharmacists.org, provided, that in either case, such action is neither critical nor required by any applicable laws and regulations to maintain the products and services that you availed.
    5. To file a complaint with the National Privacy Commission.

    For a complete reference of your rights under the Data Privacy Act, you may access the National Privacy Commission website at www.privacy.gov.ph

  6. SECURITY OF DATA & USER RESPONSIBILITY

    How https://www.philippinepharmacists.org will protect your information

    The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

    As a USER of https://www.philippinepharmacists.org online services you are responsible for the following when accessing our online services;

    1. Creation of user profile
      • You are required to use your PERSONAL email address when signing up for our online services.
      • As added security, we do NOT encourage the use of your corporate email or work email when signing up for our online services.
    2. The user of Strong Passwords on your profile
      • Create Strong Passwords: Use at least 12 characters, including uppercase letters, lowercase letters, numbers, and special symbols.
      • Avoid Common Passwords: Do not use easily guessable passwords such as "password," "123456," or your name.
      • Unique Passwords: Use different passwords for different accounts to prevent a breach in one system from compromising another.
      • Password Management: Consider using a password manager to generate and store strong, unique passwords.
    3. Software Updates
      • Automatic Updates: Enable automatic updates for your operating system and applications to ensure you receive the latest security patches.
      • Manual Checks: Regularly check for and install updates for software that does not update automatically.
      • Update Anti-Virus: Ensure your antivirus software is up to date with the latest virus definitions
    4. You are responsible for your own Internet Safety
      • Use an updated web-browser: Chrome, Firefox or Safari
      • Secure Connections: Use secure connections (HTTPS) when accessing sensitive information online.
      • Avoid Suspicious Links: Do not click on links or download attachments from unknown or untrusted sources.
      • Phishing Awareness: Be aware of phishing attempts and verify the legitimacy of emails or messages asking for personal information.
    5. Responsible Usage
      • Do not use or enter https://www.philippinepharmacists.org without being sure that your desktop or mobile devices are considered secure.
      • You agree that you will NOT exploit, attempt gain unauthorized access or ask any 3rd party to attempt gain unauthorized access to https://www.philippinepharmacists.org.

    We assure you that your personal data are handled with utmost care and discretion as we take data privacy and information security very seriously. We have put in place appropriate organizational, physical, and technical security measures and controls to safeguard and maintain the confidentiality, integrity, and availability of your personal data. We will not process your personal data without any lawful or legitimate basis. Access to your personal information is restricted to authorized persons only pursuant to existing laws and regulations issued by relevant government authorities.

    Your personal data will be stored in a database for no longer than 10 years either from your last transaction with https://www.philippinepharmacists.org or until the expiration of the retention limits set by applicable law, whichever comes later. After this duration, both physical records and digital files will be disposed of.

  7. Changes to our Data Privacy Statement

    We may modify this Data Privacy Statement from time to time to align with relevant laws and regulations and the policies and procedures as applicable.

    How to contact us

    Inquiries, clarifications, or requests in relation to this Data Privacy Statement may be addressed to the concerned Association Data Protection Officer.

    By email: dataprivacy@philippinepharmacists.org

    This Data Privacy Statement has been updated as of APRIL 2024.